How to Plan a Wedding?
- lewismacm
- Mar 27
- 12 min read
🎉 Why Newly Engaged Couples Aren’t Meant to Know How to Plan a Wedding (And That’s Totally Okay!)
Pop the champagne! You’ve just said “YES!” and now the whirlwind begins. Your inbox is flooding with “Have you set a date yet?” texts, Pinterest boards are filling up, and suddenly, you’re wondering if you’re supposed to be some kind of event-planning guru.
But here’s the truth that no one tells you:
👉 You’re not supposed to know how to plan a wedding. And that’s perfectly fine.
As a Scotland wedding photographer who’s captured incredible weddings at venues like Netherbyres House, The Engine Works, and Carlowrie Castle, I’ve seen firsthand how overwhelming it can feel. But don’t worry—I’m here to share insider tips on making the process easier while highlighting the importance of choosing the right documentary wedding photography or editorial wedding photography style to capture your day perfectly.
📚 1. You’ve Never Planned a Wedding Before—Why Would You Know?
Let’s be real—unless you’ve been secretly working as a wedding planner or binge-watching Don’t Tell the Bride, why would you know how to juggle timelines, seating charts, and color schemes?
Think of it this way:
You wouldn’t expect yourself to bake a 5-tier cake without practice.
You wouldn’t try to build a house without blueprints.
So, why the pressure to instantly become a wedding-planning expert? Give yourself permission to learn as you go.
🏰 2. The Wedding Industry is Overwhelming (But It Doesn’t Have to Be)
The wedding industry is a beast. Between endless vendor options, Pinterest rabbit holes, and advice from well-meaning relatives, it’s easy to feel overwhelmed.
Pro Tip:👉 Prioritize what matters most.If capturing the raw, unfiltered emotions of your day is a top priority, choose a documentary wedding photographer. Want more polished, fashion-magazine vibes? Opt for editorial wedding photography to get those striking, stylish frames.
Ask yourself:
Do you prefer natural, candid moments or posed, high-fashion portraits?
Are you aiming for a relaxed vibe or a glamorous, detail-rich aesthetic?
Is photography your top priority, or are you more focused on the venue and decor?
Once you identify your must-haves, the rest becomes easier to manage.
💸 3. Budgeting for Your Wedding: Where to Splurge and Where to Save
Budgeting for a wedding feels like a balancing act—one moment you’re dreaming of a Pinterest-worthy setup, and the next, you’re having an existential crisis over chair covers. But don’t worry—this section is designed to help you navigate wedding budgeting with confidence.
Whether you’re planning a chic celebration at Kinmount House or an artsy, laid-back affair at The Engine Works, this guide will show you exactly where to allocate your budget and how to get the most bang for your buck.
🎯 Step 1: Set Your Overall Wedding Budget
Before diving into florals and canapés, it’s essential to get real about the numbers. Sit down with your partner and discuss:
✅ How much can you realistically spend? Consider your savings, contributions from family, and any other resources.
✅ What are your non-negotiables? Do you care more about having an incredible band or investing in candid wedding photography that captures those raw, emotional moments?
✅ Are you planning for extras? Think honeymoon, pre-wedding events, and unexpected costs.
Pro Tip:👉 Leave Room for Surprises: Allocate at least 5-10% of your budget for unexpected expenses. Trust me, things pop up—whether it’s last-minute décor or extra transport for guests.
📊 Step 2: Break Down Your Budget by Category
Once you’ve determined your overall budget, break it down into categories. A good starting point is:
Venue & Catering (40-50%) – This includes your venue, food, drinks, and rentals.
Photography & Videography (12-15%) – A Scotland wedding photographer who specializes in documentary wedding photography or editorial wedding photography will capture the essence of your day.
Entertainment (8-10%) – Bands, DJs, and any additional performances.
Attire & Beauty (8-10%) – Wedding dress, groom’s suit, hair, makeup, and accessories.
Florals & Décor (8-10%) – Bouquets, ceremony arches, and table settings.
Stationery (3-5%) – Invitations, save-the-dates, and thank-you cards.
Planner/Coordinator (5-7%) – If you’re hiring a wedding planner or day-of coordinator.
Miscellaneous (5-10%) – Transport, favours, and other unexpected costs.
💡 Step 3: Prioritize What Matters Most
Every couple has different priorities. Are you envisioning an unforgettable party with a killer DJ? Or is your dream to relive your wedding day through breathtaking candid wedding photography?
Top Areas to Splurge:
🎥 Photography & Videography
Your wedding day will fly by, but photos and videos let you relive those moments forever.
Opt for a documentary wedding photography style if you love raw, real emotions captured in the moment.
Prefer a chic, magazine-worthy look? Choose a photographer who excels in editorial wedding photography.
💐 Venue & Catering
The venue sets the mood, and food keeps your guests happy.
Consider unique venues like Netherbyres House for an eclectic, modern vibe or Cornhill Castle for a classic, regal feel.
🎤 Entertainment
A great band or DJ can make or break your reception. Choose entertainment that matches your crowd and keeps the energy high.
Pro Tip:👉 Don’t Skimp on Photography: Investing in a skilled Scotland wedding photographer ensures that even the little moments—like your partner’s reaction or your gran’s happy tears—are beautifully captured.
Step 4: Where You Can Save Without Sacrificing Style
A gorgeous wedding doesn’t have to drain your bank account. Here’s where you can trim costs without compromising your vision:
💌 Invitations & Stationery
Go digital with e-invites or opt for a minimalistic printed design.
Canva is a great resource for designing stylish, budget-friendly wedding stationery.
🍰 Wedding Cake
Choose a smaller, beautifully decorated cake for cutting photos and serve a larger sheet cake to guests.
Or skip the traditional cake altogether and offer a fun dessert bar instead!
🌸 Flowers & Décor
Use seasonal flowers and repurpose ceremony florals for the reception.
Opt for greenery and candles to add atmosphere without the hefty floral price tag.
👗 Wedding Attire
Consider sample sales or pre-loved designer gowns to score a high-end look for less.
Grooms can rent or invest in a suit they can wear again.
Pro Tip:👉 DIY Smartly: While DIY can save money, it can also add unnecessary stress. Focus on simple, high-impact DIY projects and leave the more complex tasks to the pros.
🔥 Step 5: Hidden Costs You Might Overlook
Even the most organized couples can be caught off guard by hidden wedding costs. Don’t forget these often-overlooked expenses:
💼 Marriage License & Legal Fees
Check local regulations for Scotland and budget accordingly.
🪑 Rentals & Furniture Upgrades
Upgrading chairs, linens, or adding lounge areas can add up.
🕰️ Overtime Charges
Vendors may charge extra if your reception runs longer than planned.
🎁 Gratuities & Tips
Factor in tips for your catering staff, makeup artist, and photographer.
Pro Tip:👉 Plan for Pre-Wedding Costs: Engagement shoots, bridal showers, and bachelor/bachelorette parties can also add to the overall budget, so include these in your initial calculations.
📈 Step 6: Track Your Spending Like a Pro
Keeping track of wedding expenses is crucial. Consider using a wedding budget tracker like:
Google Sheets or Excel: Customizable and easy to share with your partner.
Budget Apps: Tools like Mint or WeddingWire can help you stay organized.
Pro Tip:👉 Set Payment Reminders: Vendors often require multiple payments. Set calendar alerts to avoid any surprises.
📸 Step 7: Don’t Forget About Post-Wedding Expenses
Your budget doesn’t end when the last dance is over. Consider these post-wedding costs:
✅ Thank-You Cards & Postage: Sending thoughtful thank-yous to guests and vendors.
✅ Album & Prints: High-quality albums can be an investment, but they’re worth it.
✅ Preservation of Attire: Professional cleaning and preservation of your dress or suit.
🗓️ 4. Wedding Planning Timelines: When to Book Key Vendors (The Ultimate Guide)
Feeling lost in a sea of tasks and overwhelmed by “when to do what?” You’re not alone! Planning a wedding can feel like juggling a million things at once, but with a clear timeline, you’ll breeze through it.
Here’s a detailed month-by-month breakdown to keep your wedding planning on track—whether you’re planning a luxury affair at Carlowrie Castle or an intimate gathering at Netherbyres House.
📅 12-24 Months Before: Lay the Foundation
The early stages are all about setting your vision and securing the essentials.
✅ Set Your Budget: Determine how much you’re willing to spend. Be realistic and account for hidden costs.
✅ Draft Your Guest List: Estimate the number of guests so you can choose the right venue size.
✅ Book Your Venue: Popular Scottish venues like The Engine Works and Cornhill Castle can book up 12-24 months in advance, especially in peak seasons.
✅ Hire Your Wedding Photographer:
If you’re after a Scotland wedding photographer who specializes in documentary wedding photography, book ASAP to secure your date.
Want a stylish, fashion-inspired vibe? Look for someone who excels in editorial wedding photography.
Love natural, unscripted moments? Prioritize a photographer known for candid wedding photography.
Pro Tip:👉 Photographers go fast! Aim to secure your photographer right after booking your venue. If you love my work, reach out here to chat about your vision!
✅ Consider a Wedding Planner: If you’re planning a large or destination wedding, a planner can save you time and stress.
🎥 9-12 Months Before: Lock in Key Vendors
With your venue and photographer booked, it’s time to secure other critical vendors.
✅ Book Videographer: Capture the movement, energy, and emotion of your day with a cinematic highlight reel.
✅ Choose Your Caterer: Schedule tastings and finalize your menu.
✅ Hire Your Entertainment: Whether it’s a DJ, band, or string quartet, book them now.
✅ Say Yes to the Dress: Start shopping for your dress early to allow time for alterations.
✅ Book Hair & Makeup Artists: Trials are essential to find a look that makes you feel your best.
Pro Tip:👉 Don’t Forget Your Engagement Session! This is the perfect opportunity to get comfortable in front of the camera and build rapport with your photographer. It’s also a chance to practice posing naturally—ideal if you’re going for a documentary wedding photography vibe.
💌 6-9 Months Before: Design & Details
This is when things start to get exciting! You’ll bring your vision to life with personalized touches.
✅ Order Invitations & Save-the-Dates: Aim to send save-the-dates around 8 months before the big day, especially if you have guests traveling to Scotland.
✅ Start Dress Alterations: Schedule fittings to ensure the perfect fit.
✅ Hire a Florist: Work with your florist to create a design that complements your venue and overall theme.
✅ Book Transport & Accommodation: Consider transportation for your wedding party and guests, especially if your venue is remote.
Pro Tip:👉 Plan Your Shot List:Meet with your photographer to discuss must-have moments. Whether you prefer candid wedding photography or editorial wedding photography, a clear shot list ensures nothing gets missed.
🥂 4-6 Months Before: Personalize Your Day
Now’s the time to focus on the meaningful little details that will make your wedding feel unique.
✅ Order Wedding Rings: Give yourself time for resizing if needed.
✅ Plan the Ceremony: Work with your officiant to personalize your vows and the order of the ceremony.
✅ Choose Attire for Wedding Party: Make sure bridesmaids, groomsmen, and any other key players are outfitted.
✅ Schedule Pre-Marital Counseling (Optional): Many couples find this helpful in building a strong foundation before marriage.
🎁 3-4 Months Before: Logistics & Final Touches
With the big elements in place, focus on finalizing details and ensuring smooth coordination.
✅ Book Your Honeymoon: Lock in travel plans early to snag the best deals.
✅ Order Favours: Consider something meaningful or locally inspired.
✅ Confirm Timelines with Vendors: Coordinate with your Scotland wedding photographer to confirm the order of events and ensure they capture everything.
✅ Create a Wedding Day Timeline: Include time for hair, makeup, photos, and travel between venues if necessary.
✨ 2 Months Before: Final Prep & RSVPs
You’re in the home stretch! Time to tie up loose ends and get excited.
✅ Send Invitations: Include RSVP deadlines and clear instructions for guests.
✅ Do a Hair & Makeup Trial: Test your wedding look under similar lighting to what you’ll have on the big day.
✅ Have Your Final Dress Fitting: Bring your shoes and accessories to make sure everything fits perfectly.
Pro Tip:👉 Schedule a Pre-Wedding Consultation: This is when we’ll go over all the final details to ensure your documentary wedding photography or editorial wedding photography matches your vision.
🌟 1 Month Before: Final Countdown
The excitement is building, and it’s almost time to say, “I do!”
✅ Create a Wedding Shot List:If you haven’t already, list out family groupings, must-have moments, and any special requests for your photographer.
✅ Confirm Headcount with Vendors: Finalize numbers with your caterer, florist, and venue.
✅ Plan Your Seating Chart: Use your finalized guest list to arrange seating.
✅ Pack Emergency Kit: Include essentials like safety pins, tissues, and stain remover for any unexpected moments.
📸 2 Weeks Before: The Little Details
You’re almost there! Focus on the final bits to ensure a smooth day.
✅ Break in Your Wedding Shoes: Avoid blisters by wearing your shoes around the house.
✅ Confirm Timeline with Photographer: Go over the order of the day and ensure all key moments are covered.
✅ Delegate Day-of Tasks: Assign someone to manage things so you can enjoy the day stress-free.
🎉 The Week Before: Time to Celebrate!
It’s time to relax, breathe, and soak in the excitement.
✅ Rehearse the Ceremony: Practice with your wedding party to ensure everyone knows their cues.
✅ Pack for Your Honeymoon: Double-check travel documents and essentials.
✅ Enjoy Some Downtime: Take a break and enjoy some quality time with your partner before the big day.
Pro Tip:👉 Don’t Forget to Hydrate! Glowing skin and high energy levels will make a huge difference in your photos.
💍 Wedding Day: You’ve Got This!
The big day is finally here. Relax, trust your vendors, and soak in every moment.
✅ Stick to Your Timeline: Trust the schedule you’ve created.
✅Let Your Photographer Do Their Thing: Whether you’ve opted for candid wedding photography or editorial wedding photography, trust that your Scotland wedding photographer has everything covered.
✅ Be Present: Take time to look around and soak it all in.
🎯 Bonus Tips for a Smooth Wedding Day
Have a ‘Day-of’ Point Person: Assign someone to handle questions and minor hiccups.
Plan for Golden Hour Photos: Schedule 10-15 minutes during sunset for stunning, soft-lit portraits.
Embrace the Unexpected: Sometimes the best moments come from unplanned surprises—perfect for documentary wedding photography.
📸 5. Choose Photography That Reflects Your Story
Photography has evolved far beyond traditional posed portraits. Today’s couples crave authenticity, raw emotion, and storytelling.
🎥 What’s Your Style?
Documentary Wedding Photography: Perfect for couples who want a story-driven narrative. It’s all about capturing unscripted moments that reflect the day as it unfolds.
Candid Wedding Photography: A spontaneous, emotion-filled approach that highlights the laughter, tears, and joyful chaos.
Editorial Wedding Photography: Ideal for couples who love striking, artistic images that wouldn’t look out of place in Vogue.
Pro Tip:👉 Choose a Scotland wedding photographer who blends these styles.The magic happens when you have a mix of real, raw moments with a few chic, editorial portraits to round out your gallery.
🎥 6. Don’t Skip Video: It’s Worth It
Photos capture moments. Videos capture emotions. A wedding highlight video, like the 45-60 second cinematic highlights I offer, lets you relive the movement, the laughter, and even that epic dance floor energy.
Pro Tip:👉 Pair photos and video for a full story.A cinematic highlight video alongside documentary wedding photography ensures no moment is missed.
👰♀️ 7. Guest List Drama? Here’s How to Keep It in Check
Crafting the perfect guest list can feel like solving a Rubik’s Cube—especially when family opinions come into play.
Pro Tip:👉 Stick to your vision.Set boundaries early and focus on inviting people who genuinely matter. If space or budget is tight, consider creating an A-list and B-list.
🍰 8. Pinterest is Inspo, Not a To-Do List
Pinterest can be both a blessing and a curse. While it’s amazing for inspiration, it can also lead to unrealistic expectations.
Pro Tip:👉 Pick 2-3 elements that matter most.Focus on creating memorable moments that reflect your personalities rather than trying to recreate someone else’s wedding.
💡 9. Break Traditions (If You Want To)
Modern weddings are all about doing things your way. Skip the bouquet toss, ditch the cake cutting, or swap a formal sit-down meal for a food truck—whatever feels right for you.
Pro Tip:👉 Embrace your uniqueness.Create a day that’s meaningful, not just Instagram-worthy.
🥂 10. Remember Why You’re Doing This
At the end of the day, your wedding is about celebrating your love with the people who matter most. Don’t sweat the small stuff.
🎯 Ready to Capture Your Love Story? Let’s Chat!
Feeling less stressed already? Perfect. Now that you know it’s okay to go with the flow, you can focus on creating a day that feels authentic and unforgettable.
If you’re looking for a Scotland wedding photographer who blends documentary wedding photography with a hint of editorial wedding photography while capturing all those candid wedding photography moments, I’d love to chat.
Let’s create magic together. ✨
💡 FAQs About Wedding Photography in Scotland
Q: How far in advance should we book our photographer?A: 12-18 months is ideal, especially if your wedding is during peak season or at a popular venue.
Q: Do we need an engagement session?A: While not required, it’s a great way to get comfortable in front of the camera and build a connection with your photographer.
Q: What’s the difference between documentary and editorial wedding photography?A: Documentary focuses on natural moments, while editorial adds a stylish, curated feel—often blending both creates a perfect balance.
🚀 Final Thoughts: Don’t Stress—You’ve Got This!
Wedding planning doesn’t have to be overwhelming. When you focus on what truly matters and trust the right professionals, your wedding will be everything you’ve dreamed of (and more).
Ready to create lasting memories? Let’s chat and make it happen. 📸
